If your employees travel on business, you have a legal and moral obligation to consider their health, safety and well-being whether they’re in the UK or abroad. Unfortunate events such as hurricanes, earthquakes or health issues, combined with the increased threat of terrorism is making many businesses pay much more attention to how they look after their employees wherever they are in the world. It was surprising however to understand that, 60% of SME travel managers surveyed in 2016* (According to Buying Business Travel) reported that they had no traveller security plan in place
Whilst the risks for travellers will differ according to the destination, our checklist below will help ensure your travellers are well prepared in advance of a trip.
Consider issuing a pre-travel checklist that includes the following:
- Check the latest travel advice provided by the Foreign and Commonwealth Office
- Make a note of the nearest British embassy or consulate in case of an emergency
- Ensure your traveller profile is up to date
- Make sure your colleagues have your emergency contact details and full details of your itinerary
- Take more than one type of payment method such as credit cards, debit cards and cash
- Familiarise yourself with the local culture and etiquette via travel guides and online resources. A good website for straight talk travel advice is Rough Guides.
- Make sure your mobile phone can be used abroad and has roaming enabled.Consider leaving your phone’s IMEI number with a friend or family member, to help block or locate the phone if there’s a problem
- If you plan to drive abroad, make sure you have your licence with you and that’s it’s current and valid. Remember - driving laws may be different than what you’re used to so check the rules before you go. The AA has a good country by country guide for drivers, check it out here.
- Make a note of your passport number and take a photocopy with you, or store it securely online
- Fill in the emergency contact details in your passport. This will help government officials to contact next of kin if you have an accident.
- International terrorism is a serious threat that can occur anywhere in the world. Ensure your travellers are briefed on how to minimise the risk and know what to do if they find themselves involved in a terrorist attack. Here’s a leaflet you can save/print to give to your travellers: Counter Terrorism Helpful Advice Leaflet
If you’re wondering how to implement a duty of care strategy for your business travellers,the below guide will walk you through the essential steps to protect your employees from risks, whether it's a delayed flight or a large-scale crisis.