Let’s face it, as humans we all like to be kept in the know, whether it be the latest celebrity gossip, what our friends are up to (you only have to look at social media for that) or just what’s happening in the world on the news! However, one thing that tends to be overlooked by some Business Travellers are travel disruptions!
Travel disruptions can and DO occur at the most unlikely and inconvenient times, and as Business Travellers, we can’t rest on our laurels assuming all will go to plan in an ever-changing environment. Keeping abreast of upcoming political social / weather forecasts which may affect our journey from flight delays, to airline strikes, is paramount to a well organised and safe trip.
Most good travel management companies will provide travel or risk alerts to keep travellers up to date but if you don’t use a business travel agent, make sure you have your own systems to capture and disseminate such information.
If you use a corporate travel agency, you should be familiar with travel alerts which keep you and your travellers up to date with information that may affect their travel plans, including the following:
- Impending strike action, in any country, by airlines, airports or ground transportation staff
- Changes in FCO travel advice
- Amendments to passport and visa requirements for specific countries
- Advice and implications of weather or major incident
Travel Alerts are just one piece of the jigsaw when it comes to Duty of Care, if you’re unsure on your businesses approach to protecting your travelling employees, ask yourself the following questions:
- Are you able to contact all travelling employees in the event of an emergency?
- Do you have procedures covering health, safety and security of employees while travelling?
- Does your company understand its duty of care obligations?
- Can you quickly locate all your current travellers?
If you answered no to any of the above, then you are not alone, as 60% of SME travel managers surveyed in 2016* reported that they had no traveller risk/ Duty of Care plans in place.
The threat of climate change means weather events such as hurricanes, earthquakes, tsunamis are increasing. Epidemics and health issues such as Zika/Ebola are changing the travelling environment for many and the increased threat of terrorism is now making many businesses pay much more attention to how they look after their employees wherever they are in the world.
Talk to your travel management company to discuss how they can help you put in place a traveller safety programme that will help you comply, ensuring your employees are fully protected when they travel on behalf of your business.
If you are not working with a travel management company and have a number of travelling employees, then this is a great reason to get one on board! We regularly help our clients build their first traveller safety programmes including implementing our traveller tracking technology, providing traveller safety training and supporting the building of crisis management processes.
If you would like any further information please do not hesitate to get in touch – either via the chat function here on our website, email or telephone! We will be more than happy to help further.
T: 0330 004 0520